Utility Bill Payment

GETCHOICE! is a full-service Expense & Data Management and Energy Procurement company with a global presence and a complete suite of services supported by in-house experts. GETCHOICE! leverages its proprietary, state of the art technology to reduce misapplied payments, late fees and shut offs. We understand utility bill management and offer the best-in-class service.

Time is Money

Faster Received, Faster Paid

Vendor Issue Invoice

Digital

Mail

Data Checks

Variance Testing

Resolution Assistant

GL Specifics

Business Rules

GL Delivery

Client Payment

Vendor Payment

Enterprise Reporting

Invoice Created

Typically provided monthly
Dependent on meter read dates
can be quarterly or annual

Next Bill Expected Timely Delivery

ROBOTIC PROCESS AUTOMATION

Software bot navigates within web portal to pull PDF invoice
Data is exported nightly via a flat file to Choice! Data Connect
80% of invoices are digitally pulled within Choice! Data Connect

ELECTRONIC INVOICES

Invoices are delivered to the Choice! specific email address
PDF is stored in database and all data points are keyed
10% of invoices are received via Email

SNAIL MAIL

Paper invoices will mailed to Choice! PO Box
Invoice is scanned with text recognition software and delivered to the Choice! email address
10% of invoices are received via Mail

225+ AUDIT CHECK

All invoices pass through 225+ audit

Abnormal # of Days
Late Fee Alert
Tariff Change Alarm
Valid Usage

Ensures all data within Choice! Data Connect is 99.5% accurate

CLIENT DETERMINED BENCHMARKS

Each invoice undergoes variance testing against previously set benchmarks

Year Over Year (Usage, Charge)
Month Over Month (Usage, Charge)
Late Fee Identification
Penalty Charge Identification

NO SHARED SAVINGS

Invoices errors are communicated to both Client and Choice! Analyst
Choice! Analyst will work with vendor to resolve any billing errors.
100% of recovered savings belong to Client – NO SHARED SAVINGS

AP REQUIREMENTS

File Format (TXT, CSV, Other)
Column Names
Column Length / # Of Characters
Date Element Description
Data/Coding Formats
Data Receipt Method

PROCESS DRIVEN

How to Handle:

Credit Balances
Previous Balance
Dollar Limits
Shut Off Notices
Late Fees
Contacts
Deposits

Invoice Image Delivery

Links
Zip File

GENERAL LEDGER FILE

Frequency of File:
Daily
Weekly
Twice Weekly

Recommendation: Daily Method of Receipt: Email / FTP?

CLIENT CONTROL

Method of Vendor Payment
PCard Options
Retain Float

MONTHLY CALCULATIONS

Client Customization
Quality checks
Missing Bill Process
Frequency based on client’s close

SLICE AND DICE DATA

Portfolio > Location > Account
Attribute / KPI Reporting / Benchmarking
Carbon Footprint Reporting

Utility Bill Payment

Utility Bill Payment